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Using Meeting Rooms


Adobe Connect meeting rooms can be accessed directly by using the direct link for the meeting, or by logging into http://connect.indwes.edu and selecting the meeting from your list of meeting rooms.


Installing the Adobe Connect Add-in (optional)
If you have never hosted an Adobe Connect meeting before, you may be prompted to install the Adobe Connect Add-in. Click Install and follow the instructions that appear on the screen. 


Best practices for using Audio Conferencing with your meeting

There are two primary ways to use Audio Conferencing with your Adobe Connect meeting room:

Option 1: Use the built-in voice-over-IP (VoIP), which uses the microphone and speakers/headphones that are connected to your computer.

Option 2: Use a phone conference line and conference phone devices.

Determining which option is best for your meeting is the key to having a successful Adobe Connect session. Here are some guidelines on which option to use:


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Using Adobe VoIP for audio communications

  1. Voice-over-IP allows you to communicate with meeting attendees using your computers microphone and speakers. If you intend to use this feature, it is recommended that you first run through the Audio Setup Wizard. To do this, begin by selecting Meeting > Audio Setup Wizard...
  2. The wizard guides you through four steps in which you are asked to test your speakers, select a microphone, and optimize the audio. If you’ve never used Adobe Connect before, you may see a settings box asking for permission to use your camera and mic. Selecting Remember will skip this prompt in the future.
  3. To begin using VoIP, locate the Microphone button near the top of the application. Click the button once to activate VoIP. You can use the arrow beside the icon to mute your mic or adjust your volume.
  4. If you are the host of the meeting, you will need to grant permission to other participants for them to use their microphone as well. You can do this by individually selecting the participant’s name from the “Attendees” list, then selecting Enable Audio. The participants will still have to turn on their microphones individually, but you have now given them permission to do so.

Using an IWU Conference Line for audio communications

  1. Schedule a one-time or recurring phone conference line through the IWU Support Center by calling extension 2209, or by sending an email to support@indwes.edu. Standard conference line fees will apply. If you don’t have one in your office, but would like to have a conference phone (speakerphone) set up for your meeting space, mention this when setting up the line.
  2. You will receive instructions on how participants can access this conference line. It will consist of a number to dial, and a password. You will want all participants in your meeting to have access to this information. 
  3. A good way to communicate this information to participants is through the use of the Notes “pod” in the Adobe Connect interface. Place the phone number and password in this pod, and position it so that participants see this immediately upon entering the meeting room. Once everyone has connected on the phone and the meeting is underway, you can close the Notes pod.

Using the Adobe Connect meeting interface

The Adobe connect meeting room interface consists of several pods which can be rearranged to whatever configuration would suit your needs. All of these are accessible through the Pod menu at the top of the screen. Here are the uses for a few of the most common ones:

Sharing webcam video with the “Video” pod

  1. You can easily share webcam video with meeting attendees. To do this, make sure your webcam is plugged in and click either the webcam button at the top of the screen, or the Start My Webcam button on a Video pod. 
  2. The webcam will give you a preview of what will be shared. If you are happy with the preview, you can click Start Sharing to broadcast your webcam to all participants. The Video pod will accommodate multiple webcams and scale the images appropriately; you don’t need to open a separate pod for each presenter.
  3. If you’d like to adjust the settings for your webcam to increase or decrease the quality based on available bandwidth, click Preferences from the Video pod options menu, or select Meeting > Preferences > Video.
  4. If you are the host of the meeting, you will need to grant permission to other participants for them to use their webcam as well. You can do this by individually selecting the participant’s name from the list, then selecting Enable Video, or by selecting the arrow next to the webcam icon at the top of the screen, and clicking on Enable Webcam for Participants. The participants will still have to turn on their webcams individually, but you have now given them permission to do so.

Sharing PowerPoint presentations and other documents with the “Share” pod

  1. Click the down arrow beside Share My Screen and select Share Document.
  2. Click Browse My Computer to select a file from your system. In the Browse dialog, locate the PowerPoint presentation or other document you would like to share and click Open. The file is automatically uploaded and converted. 
  3. Once the file has been converted, it will appear in the Share pod. Use the Next and Previous controls to navigate through your presentation. If you toggle the Sync button, it will allow participants to browse the document individually.

Sharing your computer screen with the “Share” pod

You can use Adobe Connect to allow others to see anything that appears on your screen. This is useful if you need to demonstrate something on your computer, view a webpage, or share a document that you currently have open in Microsoft Word (.DOC file).

  1. Click the Share My Screen button in the Share pod.
  2. In the Start Screen Sharing dialog, choose how you would like to share your screen.
  3. An Adobe Connect icon will appear in your system tray (Windows) or your toolbar (Mac) while you are sharing your screen. Click on this icon to view a menu where you can stop sharing your screen or access other available options

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Last modified
10:26, 12 Dec 2016


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