Skip to main content
Indiana Wesleyan University Support Knowledge Base

Sharing your screen in Microsoft Teams Meetings



Step 1: Starting a Screen Share

To begin sharing your screen in a Microsoft Teams meeting, click the 'Share' icon in the meeting controls. 

Upon clicking the 'Share' icon, you'll see several options:


  • Desktop: Shares your entire desktop, including all your open windows and apps. This option is good for sharing multiple applications or files during your presentation.
  • Window: Allows you to share a specific application or window. This is a great choice if you want to focus on a single application or file.
  • PowerPoint Live: Allows you to share a PowerPoint presentation. The attendees will see the presentation on their screens and can move forward/backward if allowed.
  • Excel Live: Allows sharing an Excel workbook that everyone can work on together.
  • Microsoft Whiteboard: Share a blank canvas you and your attendees can draw and write on for brainstorming sessions or illustrations. 


Step 2: Choosing What to Share

Once you've clicked on the 'Share' icon and decided what you'd like to share, click on the specific item you want to share.

If you're sharing your entire desktop, you'll need to select which screen to share if you're using multiple monitors.

If you choose to share a specific window, only the content of that window will be visible to your attendees, even if you navigate to different applications on your screen.


Step 3: Managing Screen Sharing

While you're sharing, a red border will appear around what you're sharing to remind you that it's visible to others.

You can stop sharing anytime by clicking the 'Stop sharing' button at the top of the screen in the meeting controls.

Tip: Remember, when you're sharing your screen, everyone in the meeting can see what you're sharing. Be careful not to share sensitive information accidentally. Close or minimize any personal or unrelated applications before you start screen sharing.

 More information on screen sharing can be found in Microsoft's documentation here.

  • Was this article helpful?