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Indiana Wesleyan University Support Knowledge Base

Data Types Not Allowed On OneDrive for Business


At no time are the following types of data allowed to be stored on OneDrive for Business.  The list below is not an all inclusive list of data types that are protected by local, state, or Federal privacy regulations.

  • Social security numbers
  • Credit card and debit card numbers
  • Bank account numbers and routing information
  • Driver’s license numbers and state identification card numbers
  • Student education records
  • Bursar's Office
    • Student account files and Perkins loan information
  • Departments and Colleges:
    • Academic advising records, admission files, including ACT, SAT and TOEFL scores, and high school and college transcripts and other scholastic records
  • Financial Assistance:
    • Financial assistance application files, student federal work-study information, scholarships and Stafford loan information
  • Intercollegiate Athletics:
    • Injury reports, scholarship contacts, performance records, height and weight information
  • Registration and Records:
    • Permanent record of academic performance (grades, transcript, including supporting documents), course schedules
  • Residence Life:
    • Residential life and housing services files
  • Student Life:
    • Student activity files, student disciplinary files, multi-cultural programs and services files, and intramural sports files
  • Student Services: 
    • Career planning files, including placement information and employers' files, international programs and services files
  • Undergraduate Admission and other admission offices: 
    • Admission files on prospective students
  • University Library: 
    • Circulation records
  • Personal health records
  • Patient information: 
    • addresses, dates, telephone/fax numbers, social security numbers, medical records numbers, patient account numbers, insurance plan numbers, vehicle information, license numbers, medical equipment numbers, photographs, fingerprints, e-mail and Internet addresses

FERPA data:

  • Name
  • Address(es) and telephone number
  • University e-mail address
  • Photograph
  • Major and minor field(s) of study, including the college, division, department, institute or program in which the student is enrolled
  • Dates of attendance
  • Grade level (such as freshman, sophomore, junior, senior or graduate level)
  • Enrollment status (undergraduate or graduate, full-time or part-time)
  • Date of graduation
  • Degree(s) received
  • Honors or awards received, including selection to a dean's list or honorary organization Name
  • Participation in officially recognized activities or sports
  • Weight and height of members of athletic teams
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