How to schedule a meeting, on behalf of another Zoom user
Sometimes work relationships necessitate one employee scheduling meetings which will be hosted by another employee.
This hidden feature within Zoom will allow a scheduler to prepare a meeting for a meeting host.
Both users must be using their IWU Licensed Zoom account
This information is available from the Zoom knowledge base, which also addresses iOS, Android, and Linux users.
- Sign in to the Zoom web portal.
- Click Settings.
- Near the bottom of the page, Under Other, click the + next to Assign scheduling privilege to.
- Enter one or more email addresses in the window, separated with a comma.
- Click Assign.
- If the user was assigned successfully, they will appear under Assign Scheduling Privilege to. However, they will need to sign out of the Zoom desktop client and sign in again before they will be able to schedule for you there.
Views of the Settings tab, and the Meetings tab, from within Zoom in a browser.
You may also set schedule privileges from within the Zoom desktop app on Windows or Mac.
View from within Zoom desktop app.
If you (and the person for whom you are scheduling) have both installed the Outlook plugin, you may use "Schedule For" from within Outlook's calendar event.
View from within Outlook Zoom plugin, while scheduling a Zoom meeting.