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Indiana Wesleyan University Support Knowledge Base

Schedule on behalf of another Zoom User

An administrative tool which grants a scheduler access to set up meetings for a host.

How to schedule a meeting, on behalf of another Zoom user

Sometimes work relationships necessitate one employee scheduling meetings which will be hosted by another employee.

This hidden feature within Zoom will allow a scheduler to prepare a meeting for a meeting host.

 

Requirements

Both users must be using their IWU Licensed Zoom account

 

Scheduling Privilege

This information is available from the Zoom knowledge base, which also addresses iOS, Android, and Linux users.

  • Sign in to the Zoom web portal.
  • Click Settings.
  • Near the bottom of the page, Under Other, click the + next to Assign scheduling privilege to.
  • Enter one or more email addresses in the window, separated with a comma.
  • Click Assign.
  • If the user was assigned successfully, they will appear under Assign Scheduling Privilege to. However, they will need to sign out of the Zoom desktop client and sign in again before they will be able to schedule for you there. 

Zoom schedule on behalf of_web settings.jpeg  Zoom schedule on behalf of_ web.jpeg

Views of the Settings tab, and the Meetings tab, from within Zoom in a browser.

 

 

You may also set schedule privileges from within the Zoom desktop app on Windows or Mac.

Zoom schedule on behalf of_app.jpeg

View from within Zoom desktop app.

 

If you (and the person for whom you are scheduling) have both installed the Outlook plugin, you may use "Schedule For" from within Outlook's calendar event.

Zoom schedule on behalf of.jpeg

View from within Outlook Zoom plugin, while scheduling a Zoom meeting.

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