Procedures for Live Streaming an event in the Globe
Overview
When an event occurs in the Barnes Student Center's Globe Theater, and live streaming service has been requested, the following procedure should be followed. This request should originate from Event and Conference Services, who confirms the availability of space, labor, and responsible departments.
Procedures
| Steps | Responsible Parties |
|---|---|
| Schedule the room | ECS |
| Request unlock and lockup services | ECS |
| Turn on lights | ECS, IMT, or frequent guests who are familiar with light controls |
| Connect a laptop at the podium, turn on projector and use podium microphone | Anyone who is shown how to follow these simple steps |
| Use the desktop PC in the podium, to conduct a Zoom meeting | Anyone who is shown how to follow these simple steps |
| Steps that require a technician to be present | Responsible Parties |
| Provide a copy of slideshow or video clips on a flash drive to technician | Presenter or Event coordinator; IMT technician |
| Load copy of slideshow or video clips to streaming PC in projection booth | IMT |
| Add external monitor and set Zoom to use two displays. keep mouse pointer off of preview monitor | IMT |
| Test slideshow, make sure words are legible | IMT |
| Test wireless mics and house sound system (replace batteries, set levels) | IMT |
| Test USB peripherals (clicker, wireless keyboard w/trackpad, webcam) | IMT |
| Start Zoom Practice mode: include another person who can enter as a panelist or co-host | IMT, someone else with a device and Zoom account |
| Open Zoom webinar and test (wireless) mics and speaker level (in headphones) | IMT |
| Test camera control, set default (home) position, become familiar with subtle camera adjustments | IMT |
| Test Zoom's screen share using Power Point or video clip | IMT |
| Test Zoom link; include another person who can simulate an attendee (not a panelist) | IMT, someone else with a device and Zoom account |
| Set desired View (Speaker or Gallery) and accessibility for attendees | IMT |
| Meet with speaker(s) to verify expectations. Help them test microphone and clicker. | IMT and/or SL&M |
| Start Broadcasting. Start Recording. Verify attendees can access webinar | IMT, someone else with a device and Zoom account |
| After the event, stop the recording, end the webinar, and send recorded link to event coordinator or speaker. | IMT |
| Return borrowed USB drive, retrieve clicker. | Presenter or Event coordinator; IMT technician; SL&M |
| Strike AV equipment (turn off, put away) | IMT and/or SL&M |
Considerations
Academic events occurring in this space are generally held to be accommodated by IMT.
SL&M may need to be consulted for certain components of the system, such as the movie-streaming playback equipment, or the surround sound processor.