A system of locks is maintained for the safety and security of our campus community and facilities. Carefully controlling access to campus spaces is part of IWU’s responsibility to provide a secure yet usable environment in which to pursue our mission as a university.
1. Locks and their attendant access devices (keys and cards) are managed and maintained by IWU Facilities Services.
a. Facilities Services installs access hardware and issues access as needed.
b. Access to facilities is provided in a variety of methods (i.e. ID cards, temporary use cards, personally issued keys, departmental master keys, loaner keys for vendors and contractors)
2. Access to campus buildings and spaces is granted at the discretion of appropriate administrators.
a. Department Heads and Directors may approve the issue of keys to spaces in their area of responsibility.
b. Vice Presidents (or their designees) may approve the issue of master keys and access to spaces that cross areas of responsibility.
3. Employees may be issued keys.
a. These keys are the responsibility of the individual to whom they are issued, and may not be transferred, loaned, or duplicated.
b. Lost or stolen keys or ID cards must be immediately reported to Facilities Services (Campus Police can process these reports during off hours.)
c. Employees may be charged an appropriate fee for the replacement of access hardware resulting from lost access items.
d. Access materials, including, but not limited to keys, swipe cards, ID cards, and card fobs, are the property of IWU and must be returned to Human Resources or Facilities Services when an employee leaves their job.
i. Access materials issued to an individual may not be transferred or loaned to another individual.
ii. Duplication of any access material is strictly prohibited.
iii. Loss of any access material should be reported to the issuing party as soon as the loss is discovered.
iv. Upon termination of employment, all access materials must be returned. If access materials are not returned, the cost of replacing access hardware will be deducted from the employee’s final paycheck, unless otherwise prohibited by law.
v. Violation of the Access Control Guidelines may result in disciplinary action, up to and including termination of employment.
This policy applies to all employees of the University.
17-Mar-2015 - Date conversion to KB
Employee Policy 300.02.05
Executive Director for Human Resources
Vice President for Business Affairs/ CFO