Indiana Wesleyan University email accounts are created at the request of departments affiliated with the University. They are activated and retired according to the account type. In addition they are to be used with the guidelines established for acceptable use. The policy contains a list of the current structure.
Traditional and Non-Traditional Students (CAS / CAPS):
Traditional (CAS) and Non_Traditional (CAPS, CGS, DOL, etc) students receive a @myemail.indwes.edu account at the request of Student Services. These accounts may be used by the students throughout their association with IWU. At their graduation the students email account will remain active and be assigned Alumni status.
Employees receive a @indwes.edu account at the request of Human Resources. They may use this account following the guidelines for Employee Usage of Email Accounts until their employment is terminated. At the point notification of termination is received the employees account is disabled.
CAS Faculty receives a @indwes.edu account at the request of Human Resources. When the Faculty member leaves IWU employment the exchange mailbox will be removed from their account and their account disabled. If they are also CAPS faculty the account will remain active until that position ends.
AGS (CAPS,CGS, etc.) Faculty receives a @agsfaculty.indwes.edu account at the request of Faculty Services. When the faculty member leaves IWU employment the exchange mailbox will be removed from their account and the account disabled.
Employees who retire from Indiana Wesleyan may request continuation of their email accounts. These requests need to be authorized by the HR department.
Disabling of Email Accounts due to non-use:
Any alumni or retired employee email accounts not utilized (logged into) for a period of over 18 months will be disabled and will require the individual phone into the Support Center to re-enable the account. Upon re-enabling of the account the password will be required to be changed.
This policy will affect students, employees and faculty
09-Sept-2018 - Draft policy - Information Security Officer
09-Mar-2012 - This policy is a draft and is not yet in effect.
23-Apr-2009 - Document created
15-Feb-2012 - Document modified to allow retired employee change
10-Apr-2012 - Reviewed by Ev Webber
General Policy 400.01.03
University Information Technology - Infrastructure
Chief Information Officer
Chief Financial Officer
Director of Infrastructure - 08-May-2012
There are no known exceptions to this policy at this time.
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