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Standard Procedure for Handling Laptops

Background

Recently IWU has had several laptops stolen when employees were traveling.  This  stolen equipment included university and personally owned laptops, iPads, smart phones and thumb drives.  In addition student owned equipment was also taken.  This is information you need to know as you travel.

 

Suggested Standards for Handling Laptops

  • Encourage students to leave their laptops at school if at all possible.
  • Do not leave laptops unattended unless physically secure.  Treat laptops like cash.  (Would you walk away from money sitting on a table?)
  • Keep laptop off the floor.  If you must put it down, place it between your feet or at least up against your leg, so that you are aware of it.
  • Do not store confidential University information on your laptop (or on removable media like flash drives) without permission from Chief Information Officer.  In particular do not store PII (Personally Identifiable Information.).
  • Don’t use the save password feature.  Always log off after using.
  • Password protect your screen saver and set it to activate in 25 minutes or less.
  • Use a nondescript carrying case.
  • Use VPN software when remotely accessing IWU systems.
  • Do not leave your laptop (or other equipment) in a car.  If you can not avoid this leave it out of sight.    Place your equipment in the trunk before you reach your destination.  (Also do not forget temperature considerations when storing laptops).
  • If you are flying don’t place equipment in checked luggage – always carry it on.  Be alert when going through security.  It is suggested that you hold onto your laptop until the person in front of you is through security.
  • When staying in a hotel do not leave your laptop unattended.  If you must it is also suggested that you use a locking cable,  and put the "Do Not Disturb" sign on your door.  (Some Schools even suggest leaving the television on to suggest occupancy.)
  • Travel abroad - Be aware that certain countries are noted for accessing files and operating systems in customs.  In addition you need to be aware of export regulations.  Consider traveling with memory sticks instead of computers.
  • If your laptop (or other University owned equipment) is stolen report it immediately to the police.  Also notify the IT help desk by calling 765-677-2209.

Review History

2012-04-14   Mario Rangel (Campus Police); Neil Rush (Risk Management); Brian Israel (Infrastructure Director)

 



 

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Last modified
02:24, 17 Dec 2013

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