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Audiences

Overview

Lists the current Audiences available in the IWU Portal, including the criteria used to determine membership for each and the data owners responsible for those criteria.

Requesting New Audiences

For more information about requesting the creation of a new audience, see Requirements for New Audiences.

Expiration of Existing Audiences

Because audiences are costly in terms of time and system resources to maintain, existing audiences will periodically be reviewed to make certain they are still useful enough to make them worth maintaining.

Note
At this time, policies and procedures for identifying audiences that need to be reviewed and possibly expired have not been developed.

Current Audiences

The below tables list all of the audiences currently in use for the IWU Portal.

The Data Owners column lists who is responsible for working with UIT to make sure the membership criteria for the audience are appropriate and reliable.

The Membership Criteria column explains what Colleague data the system uses to automatically determine which people should be added to or removed from the audience each day.

The Colleague Screens column contains the Colleague screen mnemonics which can be accessed to view the data used by the membership criteria.

 

Note
When viewed In the Portal, all audience names will be prefixed with "Aud".

Constituency-Based Audiences

Name Data Owners Membership Criteria Colleague Screens

Residential Accepted

Josh Flick (Admissions)

  • Person is currently a member of the RACCEPTED constituency

AROR

Residential Students

Koco Brooks (Residential Academic Services)

  • Person is currently a member of the RSTUDENT constituency

AROR

Residential Faculty

Mark Pederson (HR),

Cindy Ketcham (Academic Operations)

  • Person is currently a member of the RFACULTY constituency

AROR

Non Residential Students

Sue Melton (Student Services)

  • Person is currently a member of the NRSTUDENT constituency

AROR

Non Residential Faculty

Mark Pederson (HR),

Sue Melton (Student Services)

  • Person is currently a member of the NRFACULTY constituency

AROR

Employees

Mark Pederson (HR)

  • Person is currently a member of the EMPLOYEES constituency

AROR

Residential Audiences

Note
When viewed in the Portal, Residential audiences will be prefixed with either "Residential" or "Res" (following the "Aud" prefix found on all audiences; e.g. "Aud Residential Commuter Students").

 

Name Data Owners Membership Criteria Colleague Screens

Adjunct Faculty

Mark Pederson (HR),

Cindy Ketcham (Academic Operations)

  • Person is currently a member of the RFACULTY constituency
  • Person has a current HR status of ADF

AROR

STAS

Campus Resident Students

Melissa Sprock (Student Development),

Koco Brooks (Residential Academic Services)

  • Person is currently a member of the RSTUDENT constituency
  • Person has a current or future room assignment

AROR

RMAS

Commuter Students

Melissa Sprock (Student Development),

Koco Brooks (Residential Academic Services)

  • Person is currently a member of the RSTUDENT constituency
  • Person has not had an active room assignment for more than 7 days

AROR

RMAS

Freshman Students Koco Brooks (Residential Academic Services)
  • Person is currently a member of the RSTUDENT constituency
  • Person has a current undergraduate STUDENT.ACAD.LEVELS record with a Class Level of "FR"

AROR

STAL

Full Time Faculty

Mark Pederson (HR),

Cindy Ketcham (Academic Operations)

  • Person is currently a member of the RFACULTY constituency
  • Person has a current HR status of FTF or PTF

AROR

STAS

Junior Students Koco Brooks (Residential Academic Services)
  • Person is currently a member of the RSTUDENT constituency
  • Person has a current undergraduate STUDENT.ACAD.LEVELS record with a Class Level of "JR"

AROR

STAL

Nursing Pre Licensure Student Koco Brooks (Residential Academic Services)
  • Person is currently a member of the RSTUDENT constituency
  • Person has an active program under the ASNUR division code

AROR

SPRO

Precollege Students Kim Nicholson
(Registrar's Office)
  • Person is currently a member of the RSTUDENT constituency
  • Person has an active program under the CASPC program type

AROR

SPRO

PROG

School of Nursing Students Koco Brooks (Residential Academic Services)
  • Person is currently a member of the RSTUDENT constituency
  • Person has an active program under the SON school code

AROR

SPRO

Senior Students Koco Brooks (Residential Academic Services)
  • Person is currently a member of the RSTUDENT constituency
  • Person has a current undergraduate STUDENT.ACAD.LEVELS record with a Class Level of "SR"

AROR

STAL

Sophomore Students Koco Brooks (Residential Academic Services)
  • Person is currently a member of the RSTUDENT constituency
  • Person has a current undergraduate STUDENT.ACAD.LEVELS record with a Class Level of "SO"

AROR

STAL

Student Type CAS Traditional Koco Brooks (Residential Academic Services)
  • Person is currently a member of the RSTUDENT constituency
  • Person has a current student type of ASTRA

AROR

SPRO / XSTP

Student Type Graduate Counseling Koco Brooks (Residential Academic Services)
  • Person is currently a member of the RSTUDENT constituency
  • Person has a current student type of ASGRC

AROR

SPRO / XSTP

Student Type SHS Graduate Koco Brooks (Residential Academic Services)
  • Person is currently a member of the RSTUDENT constituency
  • Person has a current student type of SHSGR

AROR

SPRO / XSTP

Stu Type CAS Transition to Nursing Koco Brooks (Residential Academic Services)
  • Person is currently a member of the RSTUDENT constituency
  • Person has a current student type of ASTTN

AROR

SPRO / XSTP

Non Residential Audiences

Note
When viewed in the Portal, Non Residential audiences will be prefixed with either "Non Residential" or "Non Res" (following the "Aud" prefix found on all audiences; e.g. "Aud Non Residential DeVoe Business Students").

 

Name Data Owners Membership Criteria Colleague Screens

Adjunct Faculty

Mark Pederson (HR),

Sue Melton (Student Services)​

  • Person is currently a member of the NRFACULTY constituency
  • Person has a current HR status of ADF

AROR

STAS

DeVoe Business Students Sue Melton (Student Services)
  • Person is currently a member of the NRSTUDENT constituency
  • Student has an active or un-ended program under the CAPSB school code

AROR

SPRO

Full Time Faculty

Mark Pederson (HR),

Sue Melton (Student Services)​

  • Person is currently a member of the NRFACULTY constituency
  • Person has a current HR status of FTF or PTF

AROR

STAS

Graduate Nursing Students Sue Melton (Student Services)
  • Person is currenlty a member of the NRSTUDENT constituency
  • Student has an active or un-ended program under the GRNUR division code

AROR

SPRO

Nursing Post Licensure Students Sue Melton (Student Services)
  • Person is currenlty a member of the NRSTUDENT constituency
  • Student has an active or un-ended program under the APNUR division code

AROR

SPRO

Schl of Ed and Leadership Student Sue Melton (Student Services)
  • Person is currenlty a member of the NRSTUDENT constituency
  • Student has an active or un-ended program under the CAPSE school code

AROR

SPRO

Schl of Srvc and Ldrship Students Sue Melton (Student Services)
  • Person is currenlty a member of the NRSTUDENT constituency
  • Student has an active or un-ended program under the CAPSL school code

AROR

SPRO

School of Nursing Student Sue Melton (Student Services)
  • Person is currenlty a member of the NRSTUDENT constituency
  • Student has an active or un-ended program under the SON school code

AROR

SPRO

Wesley Seminary Students Sue Melton (Student Services)
  • Person is currenlty a member of the NRSTUDENT constituency
  • Student has an active or un-ended program under the SEM school code

AROR

SPRO

Other Audiences

Name Data Owners Membership Criteria Colleague Screens

All Full Time Administrative Employees

Mark Pederson (HR)

  • Person is currently a member of the EMPLOYEES constituency
  • Person has a current HR status of FTA

AROR

STAS

All Full Time Hourly Staff Employees

Mark Pederson (HR)

  • Person is currently a member of the EMPLOYEES constituency
  • Person has a current HR status of FTH

AROR

STAS

All Part Time Administrative Employees

Mark Pederson (HR)

  • Person is currently a member of the EMPLOYEES constituency
  • Person has a current HR status of PTA

AROR

STAS

All Part Time Hourly Staff Employees

Mark Pederson (HR)

  • Person is currently a member of the EMPLOYEES constituency
  • Person has a current HR status of PTH

AROR

STAS

Colleague Testers

Mark Pederson (HR)

Sandy Lake
(Data Integrity Team)

  • Person is currently a member of the EMPLOYEES constituency
  • Person is assigned the Colleague Tester role

AROR

Student Employees

Mark Pederson (HR),

Koco Brooks (Residential Academic Services),

Sue Melton (Student Services)

  • Person is currently a member of the RSTUDENT constituency,
    OR is currently a member of the NRSTUDENT constituency
  • Person has a current HR status of STU

AROR

STAS

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Last modified
15:00, 13 May 2014

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