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Indiana Wesleyan University Support Knowledge Base

Constituencies

Overview

Lists the current Constituencies for the MyIWU Portal, including the criteria used to determine membership for each and the data owners responsible for those criteria.

Current Constituencies

IWU has 3 constituencies for the MyIWU Portal.  Each constituency has its own home page within the Portal.  Members of a constituency will see that constituency's home page immediately after logging into the Portal.

Each constituency has its own rank.  If a user is a member of more than one constituency, when they log in they will see the home page for the constituency with the lowest rank number of all the constituencies to which they belong.  They will still have access to the home pages for their other constituencies via the top-left MENU section.

The below table lists the 3 constituencies currently in use for the MyIWU Portal:

 

Constituency Code Name Rank

EMPLOYEES

Employees

30

NGSTUDENT

National and Global Student

50

MSTUDENT

IWU Marion Student

60

Constituency Roles

A user becomes a member of a constituency when he/she is assigned to a role that is associated with that constituency.

Automatically Maintained Roles

There are currently 3 "constituency roles" that are being automatically assigned and unassigned in order to maintain appropriate constituency access for the majority of Portal users.

The below table lists the automatically maintained roles:

  • The Data Owners column lists who is responsible for working with IT to make sure the membership criteria for the role are appropriate and reliable.
  • The Membership Criteria column explains what Colleague data the system uses to automatically determine which people should be added to or removed from the role each day.
  • The Colleague Screens column lists the Colleague screen mnemonics that can be accessed to view the data used by the membership criteria.

 

WARNING !

If you use AROR or BURA to assign one of these roles to an individual manually, they will be automatically removed from that role and constituency the following morning if they do not meet the Membership Criteria at that time.

The only way to securely establish an individual's membership in a constituency is to make sure that their records meet the appropriate Membership Criteria below.  Changes in the Membership Criteria should be requested through the Portal Governance Committee.

 

Role Name Associated Constituency Data Owners Membership Criteria Colleague Screens

Employee

EMPLOYEES

Cindy Ketcham (Academic Operations)

Sue Melton (Student Services)​

Mark Pederson (HR)

  • Person has a user name and operator equivalency
  • Person has a current HR status that is not "STU" (student worker)
       Or
    Person has a FACULTY record where the "Teaches for" field is "Residential", "Non Residential", or "Both"

Note: Since the process that automatically assigns these roles runs every evening, the logic considers an HR status "current" on the day prior to its start date.  This ensures that the employee will be assigned the role and included in the constituency by the morning of his/her start date.

DRUS

STAS

FCTY

National and Global Student

NGSTUDENT

Sue Melton (Student Services)

  • Person has a user name and operator equivalency
  • Person has an N&G program that meets one of the following conditions:
    • Has a current status of "Active"
    • Has a current status of "Graduated" and an end date no more than 397 days in the past (this is about 13 months)
    • Has a current status that is not "Active" or "Graduated" and an end date no more than 550 days in the past (this is about 18 months)

DRUS

SPRO

PROG

IWU Marion Student

MSTUDENT

Cindy Ketcham (Academic Operations)

Stephanie LeBlanc (Life Calling and Integrative Learning)

  • Person has a user name and operator equivalency
  • Person has an IWU Marion program that meets one of the following conditions:
    • Has a current status of "Active"
    • Has a current status of "Graduated" and a status date no more than 397 days in the past (this is about 13 months)
    • Has a current status that is not "Active" or "Graduated" and a status date no more than 550 days in the past (this is about 18 months)

Or

  • Person has a username and operator equivalency
  • Person has an application that:
    • Has a current status of HSG
    • Has a start term with the term's start date being no more than 397 days in the past (this is about 13 months)

Or

  • Person has a user name and operator equivalency
  • Person has an application for an IWU Marion undergraduate program with a status of AC, MS, or EN
  • Today's date is no more than 21 days after the start date on the start term from the application

Note: if the application is missing a start term, the applicant will not pass this criteria.

DRUS

SPRO

PROG

ASUM

Manually Maintained Roles

In addition to the automatically maintained roles used for controlling the constituency membership of the majority of Portal users, there are also a few manually maintained roles used to grant constituency membership.

The below table lists the manually maintained roles:

  • The Associated Constituency column shows which constituency will be granted to users when they are assigned the role.
  • The Role Owners column lists who is responsible for making sure these roles are assigned and unassigned to users at the appropriate times.

(For more information about the affiliate roles, see the Affiliate Access Policy.)

Role Name Associated Constituency Role Owners
AFFILIATE EMPLOYEE EMPLOYEES Human Resources
AFFILIATE NRFACULTY EMPLOYEES Human Resources
AFFILIATE RFACULTY EMPLOYEES Human Resources
NON RESIDENTIAL FACULTY CANDIDATE EMPLOYEES unknown
NRFACULTY SUPPORT STAFF EMPLOYEES Sue Melton
PLS FACULTY EMPLOYEES unknown
RFACULTY SUPPORT STAFF EMPLOYEES Cindy Ketcham
VENDOR EMPLOYEE EMPLOYEES Contract Holder
AFFILIATE LIMITED EMPLOYEE MSTUDENT Human Resources
AFFILIATE RSTUDENT MSTUDENT Registration & Academic Services
STUDENT WORKER EMPLOYEES IT
NON RES OT STUDENT NGSTUDENT unknown

The No Constituency Page

When an IWU community member logs into the Portal but does not have any constituencies, he/she will see a special "No Constituency" page containing contact info for several offices depending on the constituency to which he/she should belong.

The No Constituency page can be viewed by anyone (even those with a constituency) by direclty visiting this link: https://myiwu.indwes.edu/Pages/noconsthome.aspx

Constituency Role Maintenance Schedule

Constituency roles are currently assigned and unassigned according to the following daily process schedule.

Summary

Constituency Group Criteria Met By Results in Portal Access By
IWU Marion Students 7:10 pm 9:45 pm
National and Global Students

1st Run: Noon

2nd Run: 4:30 pm

1st Run: 1:30 pm

2nd Run: 6:00 pm

Employees 7:10 pm 9:45 pm

Details

  • 7:55am
    • Processes to remove the constituency roles from any users that no longer meet the appropriate criteria begin
    • Removal of the roles triggers background processing to remove the users from the corresponding constituencies in the Portal
    • Under normal circumstances, these processes are expected to complete by no later than 10:30am
       
  • Noon
    • The National and Global Student role is assigned to all users that pass the criteria and don't already have the role
    • The role assignment triggers background processing to set the users up with access to the constituency in the Portal
    • Under normal circumstances, these processes are expected to complete by no later than 1:30pm
  • 4:30pm
    • The National and Global Student role is assigned to all users that pass the criteria and don't already have the role
    • The role assignment triggers background processing to set the users up with access to the constituency in the Portal
    • Under normal circumstances, these processes are expected to complete by no later than 6:00pm
       
  • 7:10pm
    • The remaining constituency roles are assigned to all users that pass the criteria and don't already have the roles
    • The role assignments trigger background processing to set users up with access to these constituencies in the Portal
    • Under normal circumstances, these processes are expected to all be complete by no later than 9:45pm
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