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Reserving a room that has a Room Mailbox

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Overview

This guide will show an example of the process of reserving a room which has a room mailbox setup.  These Room mailboxes usually have 1 or 2 people who are the delegates for the account and have the ability to approve your request.

Steps

First, you go to your Calendar view in Outlook client.

calendar_View.png

Next, choose New Meeting which should be located in the upper left-hand side of your Outlook client


choose_new_meeting.png

On the window that pops up click on Rooms located next to the Location field box.

click_on_Rooms.png

Highlight which Room you would like to reserve, double click it and click OK

double_click_on_the_room.png

This will populate the Room resource mailbox in both the To field and Location field boxes.

To_field_and_Location_for_Room_filled_in.png

Next put a description and subject for your requested meeting, and also if there will be anyone else attending that you would like to invite to the Meeting, and then send your meeting request. 

send_reservation_for_room.png

Shortly after sending, you should receive an automatic response saying that it's been tentatively accepted by the Room mailbox.

tentative_Accept_from_Room.png

You can check on the event in your calendar and it should show the details that 1 recipient has tentatively accepted.

meeting_Details_until_accepted.png

Finally, one of the Room mailbox delegates will get your request and respond for sure if your meeting request is accepted.

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Last modified
12:24, 10 Nov 2014

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