Payroll_PayrollBenefits

Purpose

The Payroll.PayrollBenefits table tracks benefit deductions and contributions for each payroll cycle, linking payroll transactions to benefit plans. It stores both employee and employer contribution amounts, benefit types, and coverage levels. This table is essential for benefits cost analysis, payroll reconciliation, and compliance reporting.

Table Structure

Field Name	Data Type	Nullable	Description	Source Table	Source Field	Transformation Notes
PayrollBenefitsID	INT	NO	Primary key, unique identifier	PAYROLL_BENEFITS	BENEFIT_ID	Direct mapping
PayrollTransactionID	INT	NO	Foreign key to Payroll.PayrollTransaction	PAYROLL_BENEFITS	TRANSACTION_ID	Direct mapping
BenefitCode	VARCHAR(20)	NO	Benefit plan code	PAYROLL_BENEFITS	BENEFIT_CODE	Direct mapping
BenefitType	VARCHAR(50)	NO	Type of benefit	PAYROLL_BENEFITS	BENEFIT_TYPE	Mapped from codes
CoverageLevel	VARCHAR(20)	NO	Benefit coverage level	PAYROLL_BENEFITS	COVERAGE_LEVEL	Direct mapping
EmployeeContribution	DECIMAL(10,2)	NO	Employee contribution amount	PAYROLL_BENEFITS	EMPL_CONTRIB	Direct mapping
EmployerContribution	DECIMAL(10,2)	NO	Employer contribution amount	PAYROLL_BENEFITS	EMPR_CONTRIB	Direct mapping
TotalCost	DECIMAL(10,2)	NO	Total benefit cost	PAYROLL_BENEFITS	TOTAL_COST	Calculated
DeductionType	VARCHAR(20)	NO	Type of deduction	PAYROLL_BENEFITS	DEDUCTION_TYPE	Mapped from codes
IsFixedAmount	BIT	NO	Fixed amount indicator	PAYROLL_BENEFITS	IS_FIXED	Direct mapping
IsPercentage	BIT	NO	Percentage-based indicator	PAYROLL_BENEFITS	IS_PERCENT	Direct mapping
BaseAmount	DECIMAL(10,2)	YES	Base amount for calculations	PAYROLL_BENEFITS	BASE_AMOUNT	Direct mapping
PercentageRate	DECIMAL(5,2)	YES	Percentage rate for calculations	PAYROLL_BENEFITS	PERCENT_RATE	Direct mapping
CreatedDate	DATETIME	NO	Record creation date	N/A	N/A	System generated
ModifiedDate	DATETIME	NO	Last modification date	N/A	N/A	System generated

Source System Mapping

Primary Source: PAYROLL_BENEFITS Table

Contains benefit deduction information
Updated with each payroll cycle
Key fields mapped directly to Payroll.PayrollBenefits

Secondary Sources:

BENEFIT_ENROLLMENTS Table
- Current benefit enrollment information
- Used for validation
- Updated when enrollments change
BENEFIT_PLANS Table
- Benefit plan definitions
- Used for plan validation
- Updated when plans change

Data Transformation Rules

Benefit Type Mapping

Source Code -> Target Type
'HLTH' -> 'Health'
'DENT' -> 'Dental'
'VISION' -> 'Vision'
'LIFE' -> 'Life Insurance'
'DIS' -> 'Disability'
'RET' -> 'Retirement'
'FSA' -> 'Flexible Spending'

Deduction Type Mapping

Source Code -> Target Type
'PRE' -> 'Pre-Tax'
'POST' -> 'Post-Tax'
'ROTH' -> 'Roth'
'NONE' -> 'No Deduction'

Total Cost Calculation

TotalCost = EmployeeContribution + EmployerContribution

Fixed Amount Derivation

IsFixedAmount = CASE
  WHEN BaseAmount IS NOT NULL AND PercentageRate IS NULL THEN 1
  ELSE 0
END

Percentage Derivation

IsPercentage = CASE
  WHEN PercentageRate IS NOT NULL AND BaseAmount IS NOT NULL THEN 1
  ELSE 0
END

Data Quality Rules

Required Fields
- PayrollBenefitsID
- PayrollTransactionID
- BenefitCode
- BenefitType
- CoverageLevel
- EmployeeContribution
- EmployerContribution
- TotalCost
- DeductionType
- IsFixedAmount
- IsPercentage
Validation Rules
- TotalCost must equal sum of contributions
- BaseAmount must be positive if present
- PercentageRate must be between 0 and 100 if present
- BenefitCode must be valid
- CoverageLevel must be valid
Business Rules
- Contributions must match benefit plan rules
- Deduction types must align with benefit types
- Fixed amounts or percentages must be specified
- Coverage levels must be valid for benefit type

Usage Notes

Reporting Considerations
- Use BenefitType for benefits analysis
- Consider DeductionType for tax reporting
- Track contribution patterns
- Monitor total costs
Performance Considerations
- Indexed on PayrollBenefitsID, PayrollTransactionID, and BenefitCode
- Consider filtering on BenefitType for specific analyses
- Use CreatedDate/ModifiedDate for incremental loads
Integration Points
- Links to Payroll.PayrollTransaction via PayrollTransactionID
- Links to Benefits.BenefitPlan via BenefitCode
- Used in benefits cost analysis
- Source for compliance reporting

Maintenance

Refresh Schedule
- Updated with each payroll cycle
- Full refresh monthly
- Emergency updates for corrections
Archive Strategy
- Historical benefits maintained in table
- Use PayrollTransactionID for historical filtering
- Benefits history tracked for compliance
Monitoring
- Track benefits by employee
- Monitor contribution patterns
- Alert on validation rule violations
- Track cost trends

Payroll.PayrollBenefits Table Documentation