Colleague Access Policy
Overview
The purpose of this policy is to provide guidelines for users of Colleague related to management of Colleague user licenses based upon the limited quantity of licenses available, in order to:
- Maximize resources and minimize failed Colleague login attempts.
- Practice good stewardship in the use of Colleague licenses purchased by the University.
Policy
Effective as of the policy issue date, users will be automatically logged out of Colleague after one hour of inactivity. Inactivity is defined as being logged into Colleague with no active work performed.
Every Colleague session uses a license, and inactive sessions may prevent other users from accessing the Colleague system. There has been an increase in the number of Colleague users unable to log in due to no licenses available. By employing the inactivity timeout feature, existing licenses may be managed more effectively. If use of licenses consistently runs at or above 80% of available licenses the University will purchase additional licenses. UIT monitors license usage levels continuously and will make recommendations to the IDSC for future purchase of licenses. Average license usage levels will be reviewed with the IDSC on a semi-annual basis.
Scope
This policy applies to IWU employees who have been granted access to log into and utilize the Colleague system.
History
30-Mar-2016 - Initial draft created.
Policy information
Colleague Access Policy
Owner
University Information Technology
Approved by
Pending approval by the Institutional Data Steering Committee
Additional remarks
There are no known exceptions to this policy at this time