University position on employee internet usage
Indiana Wesleyan University provides employees access to the Internet for academic and administrative purposes. Employees using Internet resources from Indiana Wesleyan locations and equipment should take into consideration stewardship of resources and appropriateness of activity as it relates to his or her responsibilities to IWU. While students may use Internet resources while on Indiana Wesleyan property for entertainment purposes as part of their residential life experience, employees should limit usage to work related activity. It is acknowledged that some personal usage may occur by employees, but under no circumstance should Internet activity from Indiana Wesleyan property by an employee infringe on their employment responsibilities or be in conflict with being a Christ Centered academic community in harmony with the traditions of the Wesleyan Church. As such, electronic filtering and monitoring tools will be utilized to restrict access to electronic information deemed inappropriate for the University community for non-academic purposes. The University reserves the right to utilize information gathered through electronic monitoring to hold individuals accountable to employment standards as defined in the IWU employee handbook.
When authorized by the President, Director of Human Resources, Chief Information Officer, and or other President’s Cabinet members, electronic monitoring of an employee or group of employees may be conducted. Electronic monitoring is defined by the State of Indiana as the collection, storage, analysis, and reporting of information concerning an employee’s activities by any of the following means:
- Computer (employer owned computer hardware)
- Electronic observation and supervision
- Remote telephone surveillance
- Telephone call accounting
- Other forms of visual, auditory, or computer based surveillance conducted by any transfer of signs, signals, writing, images, sounds, data, or intelligence of any nature transmitted in whole or part by wire, radio, or an electromagnetic, a photo-electronic, or a photo-optical system.
Workplace electronic monitoring may be conducted by Indiana Wesleyan University to ensure the protection of assets, quality control, employee safety, employee productivity, and reduce institutional risk exposure. Monitoring may include internet and email activity, computer hard disk contents, data network activity, voice communication logs, and recovery of deleted files and emails associated with an employee (if needed).
Indiana Wesleyan University will cooperate with all local, state and federal agencies to the best of its ability when served a formal request for information from our electronic systems.
In the event it is determined via internal monitoring or notification from an outside agency that an employee may be in violation of the Indiana Wesleyan Internet usage policy or local, state or federal laws, notification will be made to the appropriate Vice President for resolution. At the discretion of the Vice President or President, the University may take one or more of the following actions:
- Verbal or written warning.
- Revocation of Internet privileges.
- Counseling from an approved outside agency as a condition of continued employment.
- Expenses of counseling services will be the responsibility of the employee.
- Termination of employment.
The President will be notified if any action is taken. Documentation of any discussion and resulting action between management and the employee will be submitted to the Director of Human Resources for placement in the official employee file.
Every effort will be made to restrict monitoring to the legitimate needs of the University. Continuing to work for IWU after you have become aware or should have become aware of this policy constitutes your acknowledgment of and consent to its electronic monitoring policy, and subjugation to Indiana law.
11-Apr-2012 Reviewed by Jeff Bowen, Director of Client Services
19-Apr-2012 Reviewed by Brian Israel, Director of Infrastructure
Employee Policy 400.02.01
University Information Technology - Infrastructure
Chief Information Officer
Chief Financial Officer
Related Policies: Student Internet Usage Policy;
References: Indiana Code 22-5-6
Responsible Official: Chief Information Officer
Approvers: President's Cabinet
Posted: Available on Family Page
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