Active Packages - EAF |
- 05/12/2023 - Active Packages - EAF
- A form that lists the packages in the EAF workflows.
Test Plan Owner: Jill Battishill
Backup Testers:
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Active Packages - GFAO |
- 05/16/2023 - Active Packages - GFAO
- A form that lists the packages in several N&G Student Financial Aid workflows.
Test Plan Owner: Chris Vermilion
Backup Testers: Craig Kirkwood
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Active Packages - GSAS |
- 05/12/2023 - Active Packages - GSAS
- A form that lists the packages in several N&G Student Account Services workflows.
Test Plan Owner: Renae Doyle
Backup Testers:
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Active Packages - MFAO |
- 05/12/2023 - Active Packages - MFAO
- A form that lists the packages in several Marion Student Financial Aid workflows.
Test Plan Owner: David Sarah
Backup Testers:
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Active Packges - AMEF/FPA/Nursing Topic |
- 05/12/2023 - Active Packages - AMEF/FPA/Nursing Topic
- A form that lists packages in several N&G workflows. This is used by the N&G Program Representatives.
Test Plan Owner: Joy Bagley
Backup Testers: Christi Zirkle
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Admissions Evaluation Form |
- 05/16/2023 - Admissions Evaluation Form
- Used by the AES Operations team to start the admissions evaluation process for an N&G student.
Test Plan Owner: Tammy Luckey
Backup Tester: Cheyanne Lopez
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Ad Review Request |
- 05/17/2023 - Ad Review Request
- Used to request an admissions review for a N&G student.
Test Plan Owner: Tammy Luckey
Backup Tester: Adrian Burton
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AP Checks |
- 03/04/2021 - AP Checks
- This process uses a template in Doc eServe. Once processed in Colleague, the document is imported into etrieve Content in the Procurement Services area.
Test Plan Owner: Kirk Engbrecht
Backup Testers: Chris Bassett
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AutoFile Test Plan |
- 03/03/2021 AutoFile
- This process performs a screen scrape of Colleague to index the document and import it into etrieve Content. It is currently used only by Procurement Services. This cannot be tested in etrieve Content test, but will be tested after Go Live day in the production etrieve Content environment.
Test Plan Owner: Marilyn Woolard
Backup Testers: Chris Bassett
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Change of Major |
- 05/16/2023 - Change of Major
- Used by IWU Marion students to request a change of major.
Test Plan Owner: Lori Hunt
Backup Tester:
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Change of Program N&G |
- 05/17/2023 - Change of Program N&G
- Used by N&G students to request a change of program.
Test Plan Owner: Tammy Luckey
Backup Tester: Adran Burton
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Colleague Security Request |
- 05/17/2023 - Colleague Security Request
- Used by Colleague Security Officers to request the addition or removal of Colleague security classes for an employee.
Test Plan Owner: Christi Zirkle
Backup Tester: Joy Bagley
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Content |
- 05/17/2023 - Functionality of Content
- Basic features of working with a document in Content
Test Plan Owner: Sarah Greentree, Sandy Lake, Chris Vermilion
Backup Testers: Lisa Timmons, Craig Kirkwood
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Dashboard - Admissions/Evaluations |
- 05/17/2023 - Dashboard - Admissions/Evaluations
- Tracks the progress of applicants in the admissions evaluation process.
Test Plan Owner: Tammy Luckey
Backup Tester: Adrian Burton
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Dashboard - Graduation Processing |
- 05/17/2023 - Dashboard - Graduation Processing
- Tracks the progress of documents with a doc type of GSTU Graduation.
Test Plan Owner: Tammy Luckey
Backup Testers: Sheila Fett
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Dashboard - Graduation Tracking |
- 05/17/2023 - Dashboard - Graduation Tracking
- Tracks the progress of documents with a doc type of GSTU Grad Cart.
Test Plan Owner: Tammy Luckey
Backup Testers: Sheila Fett
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Dashboard - Spiritual Formation |
- 05/12/2023 - Dashboard - Spiritual Formation
- Tracks the progress of the Chapel Credit Reduction Request and Chapel Credit Reduction Supervisor Form.
Test Plan Owner: Casey Benjamin
Backup Tester:
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Dashboard - TA/Grader Request |
- 05/17/2023 - Dashboard - TA/Grader Request
- Tracks the progress of the TA/Grader request.
Test Plan Owner: Kristi Roberson
Backup Testers: Connie Derby
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Data Info Request |
- 05/17/2023 - Data Info Request Form
- Used to request Advancement data.
Test Plan Owner: Tanya Ford
Backup Testers: Suzie Weesner
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DirectPrint |
- 03/03/2021
- Allows users to print documents directly into etrieve Content. This cannot be tested in etrieve Content test at this time, but will be tested on Go Live day in the production etrieve Content environment.
Test Plan Owner: Joy Bagley
Backup Testers: Brian Shultz
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Employment Action Form |
- 05/17/2023 - Employment Action Form (EAF)
- Used to request different HR actions (New Hire, Title Change, Transfer, etc.) on behalf of an employee. There is one EAF form for each of the 4 PAUs - Central, Marion, N&G, Seminary.
Test Plan Owner: Jill Battishill
Backup Tester: Lori Elliott
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General Academic Petition |
- 05/16/2023 - General Academic Petition
- Used by RAS staff to submit an academic petition on behalf of a student.
Test Plan Owner: Lori Hunt
Backup Tester:
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Intent to Return Confirmation |
- 05/17/2023 - Intent to Return Confirmation
- Used by students to indicate their intent to return to class following a withdrawal, which may favorably affect their financial aid.
Test Plan Owner: Chris Vermilion
Backup Testers: Craig Kirkwood
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Libraries, Queries, Complex Forms |
- 05/12/2023 - Libraries, Queries, Complex Forms
- All libraries, queries and complex forms that need to be verified by IT. This is done with the form and workflow called zzUpgrade Testing.
Test Plan Owner: Joy Bagley
Backup Testers: Brian Shultz
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Loading - Loan Calculator |
- 05/12/2023 - Loading - Loan Calculator
- Used by Financial Aid staff to document the calculations and steps taken in determining a student's loan eligibility.
Test Plan Owner: David Sarah
Backup Tester:
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Lookups |
- 02/26/2021 - Lookups
- There are 2 types of lookups - those updated via Ethos and those updated via import (Constituent, Courses, Journal Entry, Employee, Student, StuVendor, Vendor). Currently, we are not using Ethos to update etrieve Content Lookups. This cannot be tested in etrieve Content test at this time, but will be tested on Go Live day in the production etrieve Content environment.
Test Plan Owner: Joy Bagley
Backup Testers: Brian Shultz
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OSHA Standard Agreement |
- 05/17/2023 - OSHA Standard Agreement
- Used by nursing students to review the use of standard precautions for all client contacts. Required by the Center for Disease Control and the Indiana State Board of Health.
Test Plan Owner: Sarah Greentree
Backup Testers: Lisa Timmons
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Payroll Checks |
- 05/11/2023 - Payroll Checks
- This process uses a template in Doc eServe. Once processed in Colleague, the document will print and WILL NOT go into etrieve Content.
Test Plan Owner: Sandy Thompson
Backup Tester:
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Petition - WS |
- 05/17/2023 - Petition for Wesley Seminary
- Used by Wesley Seminary staff to submit a petition on behalf of a Seminary student.
Test Plan Owner: Jessica Akers
Backup Tester: Becca Rankin
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Petition Appeal |
- 05/19/2023 - Petition Appeal
- Used by RAS staff to submit an appeal to a petition on behalf of a student.
Test Plan Owner: Lori Hunt
Backup Tester:
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Purchase Orders |
- 03/03/2021 - Purchase Orders using Doc eServe
- This process uses a template in Doc eServe. Once processed in Colleague, the document is imported into etrieve Content in the Procurement Services area.
Test Plan Owner: Kirk Engbrecht
Backup Testers: Chris Bassett
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Recurring Voucher |
- 05/16/2023 - Recurring Voucher Form
- Used by employees to request home office or phone reimbursement.
Test Plan Owner: Amy Landrum
Backup Testers: Shelley Isler
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Reports |
- 05/12/2023 - Reports
- There are several reports offered in etrieve Central including searching for unfiled documents and documents in the recycle bin.
Test Plan Owner: Joy Bagley
Backup Testers: Christi Zirkle
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SAS Receipts |
- 03/03/2021 - SAS Receipts using Doc eServe
- This process uses a template in Doc eServe. Once processed in Colleague, the document is imported into etrieve Content in the SAS Receipts area.
Test Plan Owner: Stephanie Cerny
Backup Testers:
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Selective Service |
- 05/17/2023 - Selective Service
- Selective Service documents trigger an automation that sends documents to a workflow.
Test Plan Owner: Chris Vermilion
Backup Testers: Craig Kirkwood
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Slate |
- 03/03/2021 - Slate
- Slate exports an Admissions data file and images which is imported and indexed in Student Services - M. This cannot be tested in etrieve Content test at this time, but will be tested after Go Live in the production etrieve Content environment.
Test Plan Owner: Beth Ketring
Backup Testers:
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TA/Grader Requests |
- 05/17/2023 - TA/Grader Requests
- Used to request access to BrightSpace for students who are hired as Teachers' Assistants or Graders.
Test Plan Owner: Kristi Roberson
Backup Testers: Connie Derby
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Tuition Assistance |
- 05/12/2023 - Tuition Assistance
- Used by employees to request a tuition reduction for self, spouse, or dependents who have not already obtained a Bachelor's Degree.
Test Plan Owner: Theresia Stevens
Backup Tester: Lori Elliott
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Void Stop Pay |
- 05/17/2023 - Void Stop Pay Form
- Used to request either a void of a check or the stop payment of a check for a student, employee, or vendor.
Test Plan Owner: Kirk Engbrecht
Backup Testers: Chris Bassett
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